3MDR would like to invite all members to the 2020 Annual General Meeting (AGM) which will be held on Thursday 19th November 2020 7:15pm (online)
The health and safety of our members is extremely important. Due to the COVID-19 crisis and the restrictions on large gatherings that are still in place in Victoria, the AGM will be held virtually via Zoom.
3MDR’s Rules of Association allow for the use of technology in conducting AGMs (see Part 4, Section 35), and Incorporated Associations have been given permission by Consumer Affairs Victoria to conduct virtual meetings in 2020. We are also following advice from the Community Broadcasting Association of Australia regarding holding online AGMs.
Meeting will open at 7.15pm for a 7.30pm start on Thursday 19th November 2020.
To register to attend the meeting, click here by close of business Wednesday 18th November 2020. You will then automatically receive information on how to attend the meeting.
You do not need a Zoom account to participate in this meeting. If you have any concerns or questions about accessing the meeting please contact firstname.lastname@example.org prior to the meeting.
- Confirm the minutes of the 2019 AGM held on 26th August 2019.
- To receive and consider the President and Treasurer’s Annual Report of the Committee of Management on the activities of the Association during the preceding financial year.
- To receive and consider the Financial Statements of the Association for the preceding financial year.
- To elect members of the Committee.
If a vote is required, a ballot will be held via an anonymous online form.
To verify your membership for voting purposes, you will be provided with a unique code.
Voting codes will be sent out by the Secretary in a separate email.
Votes will be counted on the night of the AGM by the Returning Officer.
The Returning Officer will not have access to information regarding which code belongs to which member, to protect anonymity.
Financial members of the Association have the right to appoint another financial member as a proxy for the AGM.
Click here for the electronic 2020 Proxy Form. A form appointing a proxy must be given to the Returning Officer of the meeting before or at the commencement of the meeting. A form appointing a proxy sent by post or electronically is of no effect unless it is received by the Association no later than 24 hours before the commencement of the meeting.
Nominations for positions on the Committee of Management are open. Nominations can be submitted to the Returning Officer via email@example.com prior to the meeting and will also be able to be submitted on the night during the meeting. Click here for the nomination form.
Known positions that will be vacant are President and Secretary. Please consider your availability to join the leadership team of the Association.
Click here to view the 2019 AGM minutes
Click here to view the 2020 President’s Report
Click here to view the 2020 Treasurer’s Report
Reviewed 3MDR Financial Statements for 2019-2020
HBT Advisory Reviewers Report 2019-2020
Click here to view the 2020 Station Manager’s Report
Please RSVP to firstname.lastname@example.org by Wednesday 18th November 2020, if you cannot attend but would like to register as an apology.
If you have any questions or concerns, please email email@example.com or call the station during business hours.