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3MDR Annual General Meeting - Online - Thursday 19th November 2020 - 7pm (for 7:30pm start)

11/5/2020

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Dear financial members of Mountain District Radio Inc.,
 
3MDR would like to invite all members to the 2020 Annual General Meeting (AGM) which will be held on Thursday 19th November 2020 7:15pm (online)
 
The health and safety of our members is extremely important. Due to the COVID-19 crisis and the restrictions on large gatherings that are still in place in Victoria, the AGM will be held virtually via Zoom. 
 
3MDR’s Rules of Association allow for the use of technology in conducting AGMs (see Part 4, Section 35), and Incorporated Associations have been given permission by Consumer Affairs Victoria to conduct virtual meetings in 2020. We are also following advice from the Community Broadcasting Association of Australia regarding holding online AGMs.
 
Meeting will open at 7.15pm for a 7.30pm start on Thursday 19th November 2020.
 
To register to attend the meeting, click here by close of business Wednesday 18th November 2020.  You will then automatically receive information on how to attend the meeting.
 
You do not need a Zoom account to participate in this meeting. If you have any concerns or questions about accessing the meeting please contact secretary@3mdr.com prior to the meeting.
 
AGENDA:
  1. Confirm the minutes of the 2019 AGM held on 26th August 2019.
  2. To receive and consider the President and Treasurer’s Annual Report of the Committee of Management on the activities of the Association during the preceding financial year.
  3. To receive and consider the Financial Statements of the Association for the preceding financial year.
  4. To elect members of the Committee.
 
VOTING
If a vote is required, a ballot will be held via an anonymous online form. 
To verify your membership for voting purposes, you will be provided with a unique code. 
Voting codes will be sent out by the Secretary in a separate email. 
Votes will be counted on the night of the AGM by the Returning Officer. 
The Returning Officer will not have access to information regarding which code belongs to which member, to protect anonymity.  
 
Proxy voting
Financial members of the Association have the right to appoint another financial member as a proxy for the AGM.
 
Click here for the electronic 2020 Proxy Form. A form appointing a proxy must be given to the Returning Officer of the meeting before or at the commencement of the meeting. A form appointing a proxy sent by post or electronically is of no effect unless it is received by the Association no later than 24 hours before the commencement of the meeting.
 
NOMINATIONS
Nominations for positions on the Committee of Management are open. Nominations can be submitted to the Returning Officer via office@3mdr.com prior to the meeting and will also be able to be submitted on the night during the meeting. Click here for the nomination form.
 
Known positions that will be vacant are President and Secretary. Please consider your availability to join the leadership team of the Association.
 
Click here to view the 2019 AGM minutes
 
Click here to view the 2020 President’s Report
 
Click here to view the 2020 Treasurer’s Report

Reviewed 3MDR Financial Statements for 2019-2020

HBT Advisory Reviewers Report 2019-2020

Click here to view the 2020 Station Manager’s Report
 

Please RSVP to secretary@3mdr.com by Wednesday 18th November 2020, if you cannot attend but would like to register as an apology.
 
If you have any questions or concerns, please email secretary@3mdr.com or call the station during business hours.
 
Kind regards,
 
Michelle Gearon
3MDR Secretary

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3MDR Mountain District Radio 97.1fm
3MDR is proud to acknowledge the Wurundjeri people of the Kulin nation, traditional owners of the land from which we broadcast.

General Inquiries: radio@3mdr.com | 03 9752  5637
On-Air: 03 9752 5678 | SMS 04971 0 2000

Post: 3MDR, P.O.Box 1229, Upwey, Victoria, 3158, Australia. 

Studio/Office: Forest Park Homestead, Riley Rd, Upwey South, 3158. Entrance from Griffiths Rd.


AASN A0007631Y | ABN 27 882 272 030
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