3MDR’s Rules of Association allow for the use of technology in conducting AGMs (see Part 4, Section 35), and Incorporated Associations have been given permission by Consumer Affairs Victoria to conduct virtual meetings in 2020/21. We are also following advice from the Community Broadcasting Association of Australia regarding holding online AGMs.
Meeting will open at 7.15pm for a 7.30pm start. Use this link to register for the meeting:
After registering, you will receive a confirmation email containing information about joining the meeting.
You do not need a Zoom account to participate in this meeting. If you have any concerns or questions about accessing the meeting please contact email@example.com prior to the meeting.
- Confirm the minutes of the 2020 AGM held on 19th November 2021.
- To receive and consider the President and Treasurer’s Annual Report of the Committee of Management on the activities of the Association during the preceding financial year.
- To receive and consider the Financial Statements of the Association for the preceding financial year.
- To elect members of the Committee.
If a vote is required, a ballot will be held via an anonymous online form.
To verify your membership for voting purposes, you will be provided with a unique code.
Voting codes will be sent out by the Secretary in a separate email.
Votes will be counted on the night of the AGM by the Returning Officer.
The Returning Officer will not have access to information regarding which code belongs to which member, to protect anonymity.
Financial members of the Association have the right to appoint another financial member as a proxy for the AGM.
A form appointing a proxy must be given to the Returning Officer of the meeting before or at the commencement of the meeting. A form appointing a proxy sent by post or electronically is of no effect unless it is received by the Association no later than 24 hours before the commencement of the meeting.
Nominations for positions on the Committee of Management are open. Nominations can be submitted to the Returning Officer via firstname.lastname@example.org.
The below listed documents have been emailed to all financial members on 9th November 2021. Please contact 3MDR if you haven't received the emailed AGM invitation to access the documents.
2020 AGM Minutes
2021 Nomination & Proxy forms
Station Manager's Report
2020/21 FY Financial Review
Please RSVP to email@example.com by Tuesday 23rd November 2021.
If you have any questions or concerns, please email firstname.lastname@example.org or call the station during business hours.